Independent Electoral Commission (IEC) – TENDER NOTICE: Supply, Delivery and Assembling of Two Hardware Servers.

TENDER NOTICE

OPEN INTERNATIONAL COMPETITIVE TENDER

LES/ IEC/TEN/PAN/ 2025-2026/04

The Independent Electoral Commission (IEC)invites tenders from interested companies for the Supply, Delivery and Assembling of Two Hardware Servers.

DESCIPTION

Supply, Delivery and Assembly of Two Hardware Servers.

BIDDING DOCUMENT

Tender document is obtainable from Election House Procurement Unit 2^nd Floor, Corner Maluti and Caledon Road, Maseru West during working hours from 09:00am to 16:00 hours. Bidders must purchase a copy of tender document at a NON-Refundable fee of M2 200.00 (Two Thousand and Two Hundred Maloti only]). The procedure for obtaining the Tender document is as follows: Payment of bid document must be made at 2^nd Floor Election House, Finance Department. The receipt issued must be taken to the office of Procurement where document will be issued.

EVALUATION CRITERIA

The evaluation criteria have two weights Technical and Financial Weights. The pass mark for Technical Evaluation is 70% points. The Technical weight is 70% and Financial weight is 30%.

MANDATORY REQUIREMENTS

• Attach valid and relevant Traders License/ Business Identity Card.
• Attach valid copy of Tax Clearance certificate.
• The bonafide certificate should be filled, signed and the total cost should be written on the certificate.
• Provide Bid Security of M 260,000.00 from the bank and be valid for three months.
• Manufacturing Authorisation letter must be filled, signed and stamped; it must be on letter head.
• Manufacturing Authorisation letter must be filled, signed and stamped, it must be on

Business’s letterhead.

N.B

• Bidders are informed that 5% source tax will be deducted from payments for local companies.
• Electronic bidding shall not be permitted.
• Payment will be done after delivery of goods / provision of service.
• Unavailability of mandatory documents will lead to disqualification of the bid.

• The price should be VAT inclusive for suppliers who qualify to collect VAT (attach VAT registration certificate).
• Provide recent two reference letters in a form of Purchase Orders or Contracts of similar work done within the last two financial years (2024-2023, 2023-2022).
• Provide original bidding document and four copies.
• Price should be quoted in Maloti currency.

• Provide three envelopes, the outer envelope clearly marked “Supply, Delivery and Assembling of Hardware Servers” the two inner envelopes, one clearly marked “technical bid” containing original and four copies and the other one clearly marked “financial bid” containing original and four copies.
• Provide access to credit facilities of 70% of the quoted price (Strictly form the bank).
• The price should be VAT inclusive for suppliers who qualify to collect VAT (attach VAT registration certificate).               

Sealed bids bearing no identification of the suppliers should be deposited in the tender box at the Election House Ground Floor near security office On or before 12:30pm Tuesday 4^th November 2025 and will be opened on the same date at 14:30hours at 1^st Floor Boardroom. Envelopes should be clearly marked: “Supply, Delivery and Assembling of Servers”.

For further information, relating to the above information please contact,

The Procurement Unit

Independent Electoral Commission

Election House Maseru West

Maseru, Lesotho

Tel: +266 – 22 314991 / 59019086

E-mail: tenders@iec.org.ls

The Independent Electoral Commission of Lesotho reserves the right to accept or reject any or all tenders.

________________

Procurement Unit-IEC

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