The Ministry of Local Government and Chieftainship, Home Affairs and Police – RE: INVITATION TO TENDER : supply and delivery of FOOD COMMODITIES AND VARIETY OF GOODS AND SERVICES for the year 2024/2025

Lesotho

RE: INVITATION TO TENDER

  LGCHAP 04 /2024/2025

The Ministry of Local Government and Chieftainship, Home Affairs and Police

Invites tenders from legally registered and suitably qualified companies for supply and delivery of FOOD COMMODITIES AND VARIETY OF GOODS AND SERVICES for the year 2024/2025.

1. TERMS AND CONDITIONS

1. Bidders are expected to use bid forms provided by the Ministry of Police for uniformity. Bidders who do not

use the form will be disqualified.

1. Prices should include all relevant costs, e.g. Transport costs, VAT included. The acceptance of any tender

will not necessarily be based on the lowest price.

1. Bidders are advised to stick to specification; no extra points will be awarded for bonus specification.
   1. Tender documents must be valid for a period of 90 days from the date of submission.
   1. Bidders must quote for all items in a category. Bidders who do not quote for all items will be disqualified.
   1. Bidders must attach the certificate of bonafide tendering, stamped and signed.
   1. Bidders should attach original copy for prove of payment receipt.

2. SCOPE OF WORK

• LOT 1: FOOD COMMODITIES

CAT 8: BAKERY

3. PROPOSED TENDER SCHEDULE

The tender process will be guided by the following indicative dates:

4.1    Invitation to Tender Process

          Tender will be evaluated according to Public Procurement Act No. 23 of 2023. The evaluation will be based on:

• Terms and conditions
• Submission of Mandatory Requirements
• Margin of preference
• Technical solution (60%)
• Financial Proposal (40%)

4.2    EVALUATION OF TECHNICAL SOLUTION:

4.3    FINANCIAL PROPOSAL

          The cost evaluation will be carried out by applying the following formula:

• The bidder with lowest complete price (L), will be awarded 100%.
• Bidders with price P, will be awarded a financial score = (L/P)*100%.

4.4    MANDATORY REQUIREMENTS

Original bid document.

Certificate of bona fide tendering

Copy of Tax Clearance Certificate Certified at source.

Copy of Traders License Certified at the source.

Bidders must attach recent bank statement (3 months before date of publication of tender). May, June and July 2024.)

NB bidders who fail to submit all mandatory requirements will be disqualified.

Detailed tender documents are available at Procurement Unit, from 23^rd August 2024 at Maseru (Police Head Quarters) on Monday to Friday from 0800hrs to 1530hrs at a non-refundable fee of M2,000.00 per Category payable at Police Headquarters Revenue Office, 1^st floor.

SUBMISSION
All Tenderers should deposit their original tenders with five copies in Tender Box situated at

Ministry of Local Government, Chieftainship, Home Affairs & Police

Moposo Building, Fifth Foor, Procurement Office Room

P.O. Box 113

Maseru 100, not later than 01^st October 2024 on or before 1000hrs. Please note that LATE TENDERS WILL NOT BE ACCEPTED.

Tenders will be opened in the presence of bidders or their representatives who choose to attend at 1030hrs on the same day at the Ministry of Local Government, Chieftainship, Home Affairs & Police Moposo Building, Fifth Floor, Boardroom. Tenders bearing no identification of the bidder must be in sealed form and clearly marked “SUPPLY AND DELIVERY OF (Describe LOT and category-e.g “(LOT 1: CAT 8 BAKERY)  the Ministry of Local Government, Chieftainship, Home Affairs & Police

The Government of Lesotho – Procurement Committee reserves the right to accept or reject any tenders, which does not comply with terms and conditions. All prospective bidders are expected to be in compliance with their tax obligations.

For clarifications on this tender, please contact the procurement Unit in writing on the address and contacts below;