TENDER NOTICE

OPEN NATIONAL COMPETITIVE TENDER

LES/ IEC/TEN/2024-25/13

The Independent Electoral Commission (IEC) invites tenders from interested Registered Security Firms for Security Services required at IEC Head Office Maseru West, all IEC offices countrywide and IEC Central Warehouse Industrial Area for a period of thirty-six months. The required number of Security Guards is fifty one (51).

BIDDING DOCUMENT

Tender document is obtainable from Election House Procurement Unit 2^nd Floor, Corner Maluti and Caledon Road, Maseru West during working hours from 09:00am to 16:00 hours. Bidders must purchase a copy of tender document at a NON-Refundable fee of M2 200.00 (Two thousand two hundred Maloti). The procedure for obtaining the Tender document is as follows: Payment of bid document must be made at IEC Finance Department 2^nd Floor. The receipt issued must be taken to the office of Procurement where document will be issued. 

VALUATION CRITERIA

N:B

IEC is not bound to the lowest price.      

MANDATORY REQUIREMENTS

• The price should be VAT inclusive for suppliers who qualify to collect VAT (attach VAT Registration Certificate).               
• Price should be quoted in Maloti currency.
• Attach valid Registration Licence.
• Attach valid copy of Tax Clearance Certificate.    
• The specifications should be written in full.
• The Bonafide Certificate should be filled and signed by company’s authorized representative (failure will lead to rejection) and the total cost should be written on the certificate.
• Provide access to credit facilities of 70% of the quoted price (Strictly from the bank).
• Provide current two reference letters for similar work done in with the last two years.
• Provide Bid Security, 10% of the total cost valid for three months, and fill a bid security declaration form.
• The provided Bid Security Form/ Bank Guarantee should be filled by the Suppliers Bank.
• Provide original bidding document and four copies.
• Bid validity period shall be ninety (90) days beginning on the closing date of the tender.
• Companies should tender for all or any lots but cover all items in each lot.
• Provide three envelopes, the outer envelope clearly marked “SECURITY SERVICES” the two inner envelopes, one clearly marked “technical bid” containing original and four copies and the other one clearly marked “financial bid” containing original and four copies.

N.B

• Bidders are informed that 5% source tax will be deducted from payments.
• Electronic bidding shall not be permitted.
• Payment will be done montly after provision of service.
• Unavailability of mandatory documents will lead to disqualification of the bid.
• Bidders are informed that IEC will not be a signatory to any Bank confirmation letter OR any letter from a Financial Institution with regards to payment terms.

Sealed Envelopes bearing no identification of the suppliers should be deposited in the tender box at Election House, Ground Floor, Corner Maluti and Caledon Road, Maseru West.  On or before 12:30pm 14^th March 2025 and will be opened on the same date at 14:30hours 1^st Floor Boardroom. Envelopes should be clearly marked: “SECURITY SERVICES’’.

For further information, relating to the above information please contact,

The Procurement Unit

Independent Electoral Commission

Election House

2^nd Floor   

Corner Maluti and Caledon Road

Maseru West

E-mail: tenders@iec.org.ls 

The Independent Electoral Commission of Lesotho reserves the right to accept or reject any or all tenders.

_________

Procurement Unit-IEC 

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