Ministry of Local Government and Chieftainship, Home Affairs and Police – RE: INVITATION TO TENDER : supply and delivery of LESOTHO MOUNTED POLICE SERVICES FLEET WORKSHOP TOOLS AND EQUIPMENT.

Lesotho

RE: INVITATION TO TENDER

LGCHAP 01/2024/2025

Ministry of Local Government and Chieftainship, Home Affairs and Police

Invites tenders from legally registered and suitably qualified suppliers for supply and delivery of LESOTHO MOUNTED POLICE SERVICES FLEET WORKSHOP TOOLS AND EQUIPMENT.

1. TERMS AND CONDITIONS

1. Bidders are expected to use bid forms provided by the Ministry of Local Government and Chieftainship, Home Affair

         and Police for uniformity. Bidders who do not use the bid form will be disqualified.

1. Prices should include all relevant costs, e.g. Transport costs, VAT included. The acceptance of any tender will not   necessarily be based on the lowest price.
   1. Bidders are advised to stick to specification; no extra points will be awarded for bonus specification.
   1. Tender documents must be valid for a period of 90 days from the date of submission.
   1. Bidders must quote for all items in a bid form. Bidders who do not quote for all items in a bid form shall be disqualified.
   1. Bidders must attach the certificate of bona fide tendering, stamped and signed.
   1. Bidders must attach original copy for prove of payment receipt.

2. THE TECHNICAL SPECIFICATION

2.1    Bidders must reflect competence in the supply of workshop tools and equipment

 (Bidders must attach a reference letter of previous supply of workshop tools, equipment or similar goods and services.

The Ministry of Police reserves the right to reject the supplied materials if they vary with the specification during delivery.

3. SCOPE OF WORK

CAT:  1 FLEET WORKSHOP TOOLS AND EQUIPMENT

4. PROPOSED TENDER SCHEDULE

The tender process will be guided by the following indicative dates:

5. Invitation to Tender Process

       Tenders will be evaluated according to:

• Terms and conditions
• Submission of Mandatory Requirements
• Margin of preference
• Technical Proposal 60%
• Financial Proposal 40%

TECHNICAL SOLUTION

FINANCIAL SOLUTION

The price evaluation will be carried out by applying the following formula:

NB: ALL THE QUOTES MUST BE IN MALOTI.

• The Bidder with lowest complete price (L), will be awarded 100%
• Bidders with price P, will be awarded a financial score = (L/P) X 100%

Financial Score = Technical solution + Financial solution

6. MANDATORY REQUIREMENTS

• Original bid document with signed covering letter or quotation.
  • Copy of Tax Clearance Certificate certified at source.
  • Copy of Traders License certified at the source.
  • Bidders must attach recent bank statement (3 months before date of publication of tender). May, June and July 2024.)

2024.)

• Audited financial statements for the past two years to date by the registered accountant (accountant should supply a verification letter and be stamped) Alternative, submission of stamped Revenue Services Lesotho financial statements. A refundable bid security of M10, 000.00 in a form of Bank Guarantee or a letter from accredited financial Institution.

Detailed tender documents are available at Procurement Unit, from 23^rd August 2024 at Maseru (Police Head Quarters) on Monday to Friday from 0800hrs to 1530hrs at a non-refundable fee of M2,000.00 per Category payable at Police Headquarters Revenue Office, 1^st floor.

SUBMISSION
All Tenderers should deposit their original tenders with five copies in Tender Box situated at

Ministry of Local Government, Chieftainship, Home Affairs & Police

Moposo Building, Fifth Foor, Procurement Office Room

P.O. Box 113

Maseru 100, not later than 01^st October 2024 on or before 1000hrs. Please note that LATE TENDERS WILL NOT BE ACCEPTED.

Tenders will be opened in the presence of bidders or their representatives who choose to attend at 1030hrs on the same day at the Ministry of Local Government and Chieftainship, Home Affairs and Police Board Room, Fifth Floor, Moposo House, Maseru 100. Tenders bearing no identification of the bidder (if found bearing marks of the bidder will be automatically disqualified) must be in sealed form and clearly marked (Supply and Delivery of Lesotho Mounted Police Service Fleet Workshop Tools and Equipment the Ministry of Local Government and Chieftainship, Home Affairs and Police).

The Government of Lesotho – Procurement Committee reserves the right to accept or reject any tenders, which does not comply with terms and conditions. All prospective bidders are expected to be in compliance with their tax obligations.

For clarifications on this tender, please contact the procurement Unit in writing on the address and contacts below;