MINISTRY OF TRADE, INDUSTRY, AND BUSINESS DEVELOPMENT
REQUEST FOR PROPOSALS (RFP) FOR THE LEASE OF AN EGG TRAY MANUFACTURING MACHINE
RFP Reference Number: MTIBD/RFP/01
Introduction
The Ministry of Trade, Industry, and Business Development has procured an egg tray manufacturing machine located at the LNDC factory shell in Mohale’s Hoek. The purpose of this initiative is to promote private sector development and industrialization in Lesotho, specifically in the packaging sector for poultry farming.
The Ministry is inviting qualified private sector entities to submit proposals to lease and operate the egg tray manufacturing machine. The objective is to encourage the efficient utilization of this asset while stimulating entrepreneurship and local production capacity.
Objective of the Lease
The lease of the egg tray manufacturing machine aims to:
- Promote private sector growth in packaging for the poultry industry.
- Increase domestic production of egg trays, reducing reliance on imports.
- Contribute to job creation and economic development in Mohale’s Hoek.
- Ensure the long-term maintenance and operational efficiency of the machine.
Scope of Services
The successful Applicant will be responsible for:
- Operating, maintaining, and managing the egg tray manufacturing machine.
- Achieving production targets as agreed in the lease.
- Ensuring compliance with all industry standards, particularly in relation to product quality and safety.
- Regular maintenance and reporting to the Ministry on operational performance.
- Marketing and distributing the manufactured egg trays.
Eligibility Criteria
Applicants must meet the following eligibility requirements:
- Be a legally registered company or individual in Lesotho or internationally.
- Have demonstrated experience in manufacturing, packaging, or a related sector, ideally in egg tray or packaging production.
- Financial capacity to operate and maintain the machine.
- A clear business plan for operating the machine and reaching the market.
Proposal Submission Requirements
Interested Applicants must provide the following documents:
- Company Profile: Overview of the Applicant’s business, including past experience in manufacturing or related industries.
- Business Plan: A detailed plan on how the egg tray manufacturing machine will be utilized, including target production, marketing strategies, and distribution plans.
- Financial Capacity: Audited financial statements for the past 3 years (if applicable) or evidence of financial resources.
- Proof of Registration: Copies of business registration certificates and tax clearance.
- References: References from previous or current clients, particularly in similar industries.
Evaluation Criteria
Proposals will be evaluated based on the following criteria:
- Experience: Relevant experience in manufacturing and operating similar machines.
- Business Plan Quality: The feasibility, sustainability, and financial strength of the proposed business plan.
- Financial Capacity: Demonstration of the Applicant’s ability to sustain operational costs.
- Compliance: Ability to meet legal, environmental, and industry standards.
Lease Terms and Conditions
The lease agreement will include the following terms:
- Lease Duration: The proposed lease period is 10 years, with a possible renewal based on satisfactory performance.
- Lease Payments: Payments will be made quarterly/annually], with the amount to be negotiated as part of the lease agreement.
- Maintenance Responsibility: Routine maintenance and repairs are the responsibility of the lessee. Major repairs, including part replacement, may be addressed by the Ministry.
- Insurance: The lessee is required to secure adequate insurance coverage for the machine and related operations.
- Performance Reporting: The lessee will provide quarterly reports on machine performance, production output, and market activities to the Ministry.
Site Inspection
A compulsory site visit will be conducted on the 14th March 2025 All interested parties are expected to assemble at 12.00 midday at LNDC Factory Shell at Mohales Hoek.
Submission Deadline and Process
Proposals must be submitted in a written form and be deposited in the Tender Box located at the foyer of Ministry of Trade, Industry and Business Development 2nd floor, LNDC Building, Kingsway Street no later than 14.30 hours on the 21st March 2025. Late submissions will not be considered.
Contact Information
For more details, please contact:
Mr. Qhoase Morakabi
Ministry of Trade, Industry and Business Development
Reservation of Rights
The Ministry reserves the right to cancel this RFP at any time without prior notice, reject any or all proposals, based on the Ministry’s discretion and or negotiate with selected applicants for a more favourable arrangement, if necessary.
Suggested Lease Length and Terms
Lease Length: 10 years, with an option for renewal depending on performance and mutual agreement.
Payment Terms: Lease payments should be negotiated and could be structured quarterly or annually.
Maintenance Terms: The lessee is responsible for regular maintenance, while the Ministry may cover major repairs or upgrades.
Insurance: The lessee must insure the machine, and any liabilities associated with its operation.
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