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Christian Health Association of Lesotho – REQUEST FOR PROPOSALS – DEVELOPMENT OF CHAL SITE

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Christian Health Association of Lesotho
P.O. Box 1632, Maseru 100, Lesotho
Telephone: +266 2231 2500, Fax: +266 2231 0314
E-mail: ed@chal.org.ls Website: www.chal.org.ls
Registered as No. 74/12 under Society’s Act of 1966

REQUEST FOR PROPOSALS – DEVELOPMENT OF CHAL SITE

  1. INTRODUCTION
    The Christian Health Association of Lesotho (CHAL) is a voluntary organization
    of six (6) member churches, namely the Roman Catholic Church (RCC),
    Lesotho Evangelical Church in Southern Africa (LECSA), Church of the Bible
    Covenant (CBC), Assemblies of God (AOG), Seventh Day Adventist Church
    (SDA), and Anglican Church in Lesotho (ACL). The Association was registered
    in Lesotho in 1974 under the Societies Act. CHAL facilities include eight (8)
    Hospitals, four (4) Schools of Nursing and seventy-one (71) Health Centres. It
    provides about 40% of healthcare services to the population of Lesotho,
    focusing mainly in the rural and peri-urban areas of the country.
    CHAL owns a site at prime area in the Central Business District of Maseru
    situated along Orpen Road and wishes to develop through a suitable model that
    will be proposed by potential property developers as per details in this RFP.
  2. INVITATION FOR PROPOSALS
    2.1The Christian Health Association of Lesotho (CHAL) hereby invites
    potential property developer to carry out a thorough analysis with a view to
    advice CHAL on the various development options/frameworks available for
    CHAL that will meet the following objectives:
  • Accommodate CHAL Secretariat Office needs as described in section
    6.1 below.
  • Generate income for CHAL as a pathway towards sustainability.
    2.2The building should house CHAL Secretariat Offices while the rest of the
    building shall be available for commercial use as proposed by the
    Christian Health Association of Lesotho
    P.O. Box 1632, Maseru 100, Lesotho
    Page 2 of 8
    developer. The developer should conduct a cost-benefit analysis of the
    various options and advice CHAL on the most plausible and feasible
    mindful of the need for CHAL to raise income as soon as the project is
    concluded, and occupancy is realised.
    2.3 Specifically, the property developer shall carryout the following:
    2.3.1 Carry out a site visit to the CHAL site to establish its viability for
    purposes of development.
    2.3.2 Explore available options (project ideas) that would be at the
    disposal of CHAL with a view to carrying out a cost-benefit analysis
    of each option and propose the most plausible/beneficial option.
    2.3.3 Carry out a feasibility analysis of the most cost-effective funding
    model for the project.
    2.3.4 Carry out market research to establish prospective tenancy/usage
    (income generation Model) and advise CHAL on the most beneficial
    and quickest rate of return.
    2.3.5 Advertise for prospective tenants for the attainment of the needed
    threshold for the project to be viable.
    2.3.6 Use own leverage to raise capital for the development of the site.
    2.3.7 Be available to pitch the property development idea together with
    financing and income generation framework to CHAL Leadership
    2.3.8 Upon approval of development/project idea, develop and implement
    detailed project plan for the development of the CHAL site in
    particular undertaking the following tasks.
    2.3.8.1 Carry out detailed design of the proposed CHAL building
    and ancillary surrounding works.
    2.3.8.2 Development of bidding documents for construction of
    agreed development idea
    2.3.8.3 Carryout all due diligence and conform to the necessary
    compliance related issues pertaining to the project.
    Christian Health Association of Lesotho
    P.O. Box 1632, Maseru 100, Lesotho
    Page 3 of 8
    2.3.8.4 Manage the sourcing of bids for the construction works as
    well as related ancillary works.
    2.3.8.5 Manage the construction phase of the project up to
    completion.
    2.3.9 Upon completion and submit all design and related documents to
    CHAL for safe keeping.
    2.3.10 Manage the CHAL building on behalf of CHAL for a period that will
    be agreeable with CHAL as per the proposal.
  1. WHO MAY RESPOND
    Any company (or joint venture) with extensive property and/or estate
    development experience spanning up to ten (10) years. Developers should
    have implemented property development projects of a magnitude of M100
    million or above. Developers will be required to demonstrate that they have
    the financial capacity to implement their proposal. In the case of a joint
    venture, respondents are at liberty to develop parts of the building as per their
    contract.
  2. DEVELOPMENT PROPOSAL FORMAT
    4.1 Proposal Format
    4.1.1 Cover Letter
    State your understanding of the objectives of the project, your approach
    to meeting those objectives, and a summary of your proposed program.
    4.2 Detailed Proposal
    As per the specific tasks in 2.3 above the developer shall clearly detail the
    following in the proposal:
    4.2.1 A Report detailing the analysis of the various options available to
    CHAL for the development of the site.
    4.2.2 A Cost-benefit analysis report of the options available to CHAL
    4.2.3 A Conceptual site plan and elevation drawings.
    Christian Health Association of Lesotho
    P.O. Box 1632, Maseru 100, Lesotho
    Page 4 of 8
    4.2.4 Program Description including number of units, tenure, number of
    offices, square meters, and pricing levels.
    4.2.5 Project Budget including both the proposed Uses and Sources of
    funds.
    4.2.6 Proposed model which will generate income for CHAL, including
    projected cash flows.
    4.2.7 Project timeline including key dates such as necessary
    entitlements, financial closings and construction benchmarks.
    4.2.8 Building management framework upon tenancy occupancy.
    4.3 Evidence of Financial Capacity
    Include evidence of financial capacity for the project team. This should
    include the following:
    a) Statement of financial position
    b) Copies of tax clearance certificate and traders’ licence, both certified at
    source.
    c) Copy of a bank or brokerage statement for company or principals/
    commitment letter or line of credit from a lender.
    4.3 Project Organization and Staffing
    Summarize the qualifications of key personnel assigned to this project.
    Include recent experience that is directly applicable to this project, a
    project organizational chart and curriculum vitaes (CVs) of the personnel
    assigned to the project. Also include information about any project
    partners that will have more than 20% stake in the development. Please
    identify the entire development team, including general contractor and
    architect.
    4.3.1 Required Project Key Personnel
    Here below are the required project key personnel to be proposed by
    the Developer together with their minimum qualification:
    a) Development Project Manager and Team Leader – Master’s
    Degree in property development, construction engineering or
    similar qualification plus 10 years of property development work of
    Christian Health Association of Lesotho
    P.O. Box 1632, Maseru 100, Lesotho
    Page 5 of 8
    equitable magnitude. Project Management qualification and
    experience will be an added advantage.
    b) Project Engineer – Master’s Degree in construction engineering or
    similar qualification plus 10 years’ experience in projects of similar
    of higher magnitude
    c) Structural Engineer – Degree in construction engineering or
    similar qualification plus 10 years in projects of similar magnitude
    of higher.
    d) Architect/Architectural Engineer – Degree in Architectural
    Engineering of similar qualification plus 10 years’ experience in
    the design and implementation of similar projects
    e) Electrical Engineer – Degree in Electrical Engineering plus 5
    years’ experience in projects of similar or higher magnitude.
    f) Mechanical Engineer – Degree in Mechanical Engineering plus 5
    years in projects of similar magnitude or higher
    4.4 Related Experience
    The proposal should clearly outline and in a detailed manner the list of
    similar projects carried out in the last 10 years.
    5 SITE DESCRIPTION
    5.1Legal Ownership
    The site is legally owned by CHAL and is registered under number 12284-
    673 granted by the Land Administration Authority (LAA). A lease under the
    same number has been obtained and is valid until 1st March 2073.
    5.2Site Details
    The site is situated along Orpen road opposite the Roman Catholic
    Archbishop’s residence in Old Europa in the Maseru Urban Area and sits
    on a 68m x 60m plot (approximately 4000 square meters).
    6 THE PROPOSED DEVELOPMENT PROJECT
    6.1 CHAL Secretariat Offices
    Christian Health Association of Lesotho
    P.O. Box 1632, Maseru 100, Lesotho
    Page 6 of 8
    Space must be reserved for the offices of CHAL Secretariat at the top floor
    of the building which must at least have the following:
    i. 1 x Executive Director office
    ii. 1 x Deputy Executive Director office
    iii. 5 x Senior management offices
    iv. 7 x Middle management offices
    v. Offices for up to four officers
    vi. 1 x reception cubicle
    vii. 1 x 35 seater meeting rooms
    viii. 1 x 50 – 60 seater conference room
    ix. 1 x IT room (4m2
    )
    x. 2 x storerooms (12m2 each)
    xi. 1 x archives room (6m2
    )
    xii. 1x generator room
    xiii. Water tank at the top of the building
    xiv. 1 x workshop (6m2
    )
    xv. Kitchenette
    xvi. Bathrooms (staff toilets)
    6.2 Remaining part of the building
    The bulk part of the building shall be for commercial purpose for CHAL
    income generation. The developer is invited to identify a development
    model that will yield high returns and be appropriate for the location of the
    site.
    6.1 Parking Area & Guard house
    Parking should be provided for CHAL staff, tenants and visitors. A
    perimeter wall and/or a smart fence with a guard house at the entrance
    should also be provided.
    7 IMPACT ON ENVIRONMENT AND RELATED ISSUES
    Christian Health Association of Lesotho
    P.O. Box 1632, Maseru 100, Lesotho
    Page 7 of 8
    The prospective contractor/developer should in his/her submission incorporate
    environmental and social considerations, including prevention of negative
    impacts, health and safety concerns and proposed methods for coordinating
    design and construction work with concurrent environmental management
    plan.
    THE FINANCIAL MODEL
    It is expected that the prospective contractor/developer will present his/her
    financial models for the financial decision making of the project.
    8 CONSTRUCTION PERIOD
    The prospective contractor/developer should in his/her submission include the
    construction period envisaged for the project.
    9 REGULATORY REQUIREMENTS
    It is expected that the prospective contractor/developer will acquire all relevant
    documentation from regulatory authorities.
    10 QUESTIONS AND CLARIFICATIONS
    The time for questions and request for clarifications shall be open for a period
    of one month from the date of publication of this RFP and shall be addressed
    to:
    Peko Tlalajoe (Mr.)
    Senior Technical Officer
    Christian Health Association of Lesotho
    P. O. Box 1632
    Maseru 100
    Tel:22312500
    E-mail: tlalajoep@chal.or.ls and ed@chal.org.ls
    Christian Health Association of Lesotho
    P.O. Box 1632, Maseru 100, Lesotho
    Page 8 of 8
    NOTE: PROPOSALS MUST REACH CHAL SECRETARIAT OFFICES ON
    CONSTITUTION ROAD BY NO LATER THAN 12 NOON ON FRIDAY, 29TH
    SEPTEMBER 2023. PROSPECTIVE DEVELOPERS/CONTRACTORS WILL BE
    NOTIFIED BY E-MAIL ON THE DATES TO PRESENT THEIR PROPOSALS TO
    THE EXECUTIVE COMMITTEE & MANAGEMENT OF CHAL.
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