The Independent Electoral Commission (IEC) – EXPRESSION OF INTERST

EXPRESSION OF INTERST

The Independent Electoral Commission (IEC) invites registered companies and interested individuals for short term hire of vehicles. The database of vehicles will be used for the period of three (3) years.

BIDDING DOCUMENT

Document is obtainable from Procurement Unit Second Floor Election House during working hours from 09:00am to 4:00pm.

SPECIFICATIONS OF REQUIRED VEHICLES

1. Double Cab 4*4
2. Double Cab 4*2
3. SUV’s
4. Quantum
5. 22-seater buses
6. 60-70 seater buses/coaches
7. Drop-side trucks 10 Tons
8. Box truck 10 Tons
9. Double Cab 4*4 (Mamokoto)

MANDATORY REQUIREMENTS

• Provided Individual/ Company details form should be filled.
• Attach valid relevant Trading License.
• Attach valid copy of Tax Clearance (Both companies & individuals).
• Companies intending to work with individuals must provide an agreement signed by both parties together with the vehicle’s documents. (APPLIES TO FLEET COMPANY)
• Attach a certified copy of National ID and IEC Registration Card/Number of the Owner or Company owners.
• All vehicles should have a fire extinguisher.
• Attach certified copies of registration certificates/blue cards of vehicles.
• Attach certified copies of insurance certificates from insurance companies registered with Central Bank of Lesotho (CBL) not insurance brokers, for all categories of vehicles (insured with passenger liability).
• The vehicle will be replaced on the condition that it is involved in accident and declared ride-off. The replacement vehicle must of the same model and features.
• Vehicle Owners must specify one district desired for work (application for more than one district will result in disqualification).

NB:

• All required documents must be submitted
• The owner has to fuel the vehicle and provide a driver.
• IEC has a right to deploy vehicles to any district if need arises
• IEC uses Government of Lesotho Rates
• Vehicles will be hired on a monthly basis.
• Vehicle must be roadworthy
• Vehicle must have the following:
  • Canopy
  • Valid Fitness
  • Valid permits
  • First Aid
  • Tools (Wheel spanner and Jack, triangle*2, spare wheel)
• The tyres must in good conditions
• Provide the envelope clearing marked “TYPE OF VEHICLE AND NAME OF DISTRICT” containing Original and four copies.

Important information to companies or individuals in the Districts level;

• The envelopes for Expression of Interest can be delivered at all IEC District Offices.
• The closing date at District level is on Wednesday 25^th September 2025 at 16:00pm.
• The envelopes from District Offices, should reach Head Quarters Maseru before 12:00pm on Friday 26^th September 2025.

Sealed documents bearing no identification of the companies/individuals should be deposited in the tender box at the Election House, Ground Floor, Corner Maluti and Caledon Road Maseru West On or before 12:00 pm Friday 25^th September 2025 and will be opened on the same date at 14:00hours. Envelopes should be clearly marked: “Type of vehicle (e.g. 4×4 Double Cab) and name of district (e.g. Maseru)”.

For further information, relating to the above information please contact,

The Procurement Unit

Independent Electoral Commission

Election House

2^nd Floor

Corner Maluti and Caledon Road

Maseru West

Tel: +266 – 22 314991/59019086

Email: tenders@iec.org.ls

The Independent Electoral Commission reserves the right to accept or reject any or all tenders

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